Barnsley: 01226 249 590

Leeds: 01943 514 520

Bradford: 01274 317 155

Manchester: 0161 327 2074

London: 01280 770 035

Facebook follow halo on twitter linkedin profile

Privacy policy

REC Member

HALO PERSONNEL LIMITED
CANDIDATE PRIVACY NOTICE

This statement was last updated on 24 October 2019.

WHAT IS THE PURPOSE OF THIS DOCUMENT?

Halo Personnel Limited is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor), through us or you have done so previously. It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise and future recruitment exercises, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).

DATA PROTECTION PRINCIPLES

We will comply with data protection law and principles, which means that your data will be:

THE KIND OF INFORMATION WE HOLD ABOUT YOU

In connection with your application for work, we will collect, store, and use the following categories of personal information about you:

We may also collect, store and use the following “special categories” of more sensitive personal information:

HOW IS YOUR PERSONAL INFORMATION COLLECTED?

We may collect personal information about candidates from the following sources:

HOW WE WILL USE INFORMATION ABOUT YOU

We will use the personal information we collect about you to:

It is in our legitimate interests to decide whether to appoint or recommend you to a role since it would be beneficial to our business or our clients business to appoint someone to that role.

We also need to process your personal information to decide whether to enter into a contract of employment with you and/or to provide information to our clients who wish to decide whether to enter into a contract of employment with you.

Having received your CV or covering letter or your application form and the results of any test which you took we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough for you to be invited for an interview. If you are called for an interview, the information you provided at the interview may be used to decide whether to offer you the role. If you are offered the role, we may then take up references.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

HOW WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION

We will use your particularly sensitive personal information in the following ways:

INFORMATION ABOUT CRIMINAL CONVICTIONS

We do not envisage that we will process information about criminal convictions.

AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

DATA SHARING

Why might you share my personal information with third parties?

We share your personal information with prospective employers for the purposes of processing your application. All prospective employers, third-party service providers and any other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DATA RETENTION

How long will you use my information for?

We will retain your personal information for a period of 6 years after we have communicated to you the decision about whether you will be appointed to a role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds, that we have conducted the recruitment process in a fair and transparent way and for accounting and financial purposes. After this period, we will securely destroy your personal information.

We may also wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that. We do this because of the nature of our business, ie that we are a recruitment consultancy and our relationship with you is one where we are aiming to seek employment on your behalf, therefore this is justified and a legitimate interest of our business.

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our DPO in writing.

RIGHT TO WITHDRAW CONSENT

Consent is one of 6 lawful ways in which we can process your personal information. We do not require your consent to process your personal information. However if we have obtained consent from you, then you have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact Lindsay@halopersonnel.co.uk. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.

DATA PROTECTION OFFICER

We have not appointed a data protection officer (DPO. If you have any questions about this privacy notice or how we handle your personal information, please contact us at info@halopersonnel.co.uk You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.